Board governance is based upon regular meetings. It doesn’t matter if it’s bi-monthly, quarterly or monthly meetings, board meetings assist the leaders carry out important tasks in the context of annual strategic responsibilities such as policy & compliance, budget & audit, appointments and elections.
A good board portal offers an easy-to-use, user-friendly platform for administration and board members to access meeting materials as well as other documents from any location on any device. This makes it simple for the entire board to plan and run productive meetings.
In addition to being a useful tool for planning meetings board portals can also be a convenient and secure way to share documents and keep them. Directors do not have to look through emails in order to find the documents they require. The best board portals also have advanced security features that make it impossible for criminals to gain unauthorized access to sensitive information. This includes 256-bit AES encryption and multi-factor authentication as well as GDPR compliance.
There are a variety of board management software options however not all of them are to be the same. It is important to carefully consider different options when choosing the right solution for your organization. During demos, inquire with prospective vendors about their ease-of-use features and how to begin. You don’t want to invest a lot of time learning how to use a brand new tool, especially if your board is already pressed for time.
Also, be sure to examine the pricing structure of the vendor and whether they charge for administrators and users, training or amounts of data storage. Some also provide a free trial period to help determine if the service is suitable for your business.